AGM Invitation 2018

Dear Member

Annual General Meeting

Below you will find the Notice for this year’s Annual General Meeting. We look forward to bringing you up to date with progress on the Opening Bridge as well as our activities over the past year and our plans for the coming year. John Owen, our Guest Speaker, will talk about three Faversham Merchants.
All members are welcome, and we do hope you will join us. The attached form shows your membership status. Please make sure you renew either before or at the AGM if your renewal date has passed or is due.

If you wish to nominate a Trustee or propose a Resolution, please notify us by 10th November at the latest.

We welcome both members and non-members to attend the AGM, but only members may vote.

Yours sincerely

Sue Akhurst, Chairman

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NOTICE IS HEREBY GIVEN THAT the 7th Annual General Meeting of Faversham Creek Trust
will be held at:

The Alexander Centre, Preston Street, Faversham, Kent ME13 8NZ

on Friday 30th November 2018 at 7.30pm.

Agenda

1 – Chairman’s welcome

2 – Announcement of changes to membership rules

3 – Minutes of previous AGM to be approved by the Voting Members and matters arising

4 – Annual Report of the Chairman – Sue Akhurst

5 – To receive and consider the accounts for the year ended 30th June 2018

6 – Questions from the membership on the past year’s accounts and activity (to be taken by the Chairman, Treasurer and all Trustees/Directors)

7 – To appoint McCabe Ford Williams as the Trust’s Independent Examiners until the conclusion of the next Annual General Meeting of the Trust, at which accounts are laid before the Voting Members and to authorise the Trustees to determine their remuneration

8 – Appointment of Trustees/Directors

a. Sue Akhurst, Ann Hill, Eldon Hinchliffe, Griselda Mussett and James Rubinstein remain as Trustees / Directors

b. Resolution to re-appoint the following Trustees / Directors retiring by rotation: Gulliver Immink, Debbie Lawther

c. Resolution to consider any nominations to appoint Trustees/Directors proposed by Voting Members (see Notes page 2).

9 – To consider any proposed written resolutions from Voting Members (see Notes page 2)

10 – Any other business

11 – BoatCamp 2018

End of Formal Business

13 – “Ottor” and “Pellew”

13 – Guest Speaker – John Owen

Notes to accompany this notice:

Proxy Vote: Should you be unable to attend the AGM meeting, you have the right to appoint a proxy to attend and if you are a Voting Member to vote on your behalf. You remain entitled to attend, speak or if you are a Voting Member to vote at the meeting or any adjournment of the meeting, even if a valid proxy notice has been delivered to the Trust.

An appointment under a proxy notice may be revoked by delivering to the Trust a notice in writing given by or on behalf of the person by whom or on whose behalf the proxy notice was given. A notice revoking a proxy appointment only takes effect if it is delivered before the start of the meeting or adjourned meeting to which it relates. If you wish to exercise this right, please contact Sarah Deeson, promptly for a Proxy Notice Form.

Tel: 01795 597913
Email: info@favershamcreektrust.com

Annual Accounts: Copies of the Final accounts approved by the Board will be available at the AGM. If you are unable to attend the AGM and would like a copy of the accounts, please contact the Treasurer, Ann Hill, at this address or email stannsann@gmail.com

Nomination of Trustee/Director by Voting Member: If a Voting Member wishes to nominate someone for appointment as a Trustee/Director, please request a Trustee/Director Nomination Form from the Company Secretary. It must be completed and returned to the Trust by 10th November. Any nominations will then be notified to all Voting Members before the AGM.

Resolution by Voting Member: If a Voting Member wishes to propose a resolution at the AGM, a copy of the proposed resolution must be sent in writing to the Trust and authenticated by including the signature of the Voting Member. This must be returned to the Trust by 10th November. Any resolutions will be notified to Voting members before the AGM.

The Alexander Centre does have disabled access. If you have additional needs including large print documentation please contact Sarah Deeson:

Tel: 01795 597913
Email: info@favershamcreektrust.com

You can confirm your attendance at the AGM by telephone 01795 597913, by email: info@favershamcreektrust.com or by returning the slip below to Sarah Deeson at the address above as soon as possible.

Please note you must be a current member to vote at the AGM (your renewal date is shown below)*. If your membership has lapsed or will lapse before that date, please return your slip with your subscription to the address shown on this letter in good time before the meeting. There will be an opportunity to renew your subscription at the AGM but it would be greatly appreciated if you could renew before that date. The annual subscription is £10 (waged) or £5 (unwaged). Cheques should be made payable to Faversham Creek Trust. Contact the Membership Secretary, Ann Hill, on 01795 590291 or via email: info@favershamcreektrust.com if you have any queries regarding your membership, require details of how to pay via bank transfer or standing order, or to correct any details we are currently holding for you, or to find out how to become a Voting Member.

Faversham Creek Trust 7th AGM Meeting at 7.30 pm on Friday 30th November 2018 – Alexander Centre, Preston Street, Faversham ME13 8NZ. I confirm my attendance at the AGM